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New Job Opportunity at B-CC Chamber – Office Assistant/Receptionist
With over 875 members and growing, the Greater Bethesda-Chevy Chase Chamber of Commerce has an immediate opening for a newly created position – Office Assistant/Receptionist. Below are the details regarding this position. If you know of anyone who meets the requirements and would be a good match for this fun and fast-paced environment, please encourage them to forward their resume, cover letter and salary history to [email protected]. Thank you.
| POSITION: |
Office Assistant/Receptionist |
| Job Status: |
Full-time regular |
| Job Function: |
Responsible for reception, meeting/events announcements, mail, registration, general office support (see full description below) |
| Education: |
High School |
| Years Exper. Desired: |
1 |
| Salary: |
$22,000+, depending on experience |
| Job Location: |
7910 Woodmont Avenue, Suite 1204, Bethesda, MD 20814 |
| Requirements: |
Cover letter, resume, references, and salary history |
| Responsibilities: |
Receptionist:
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Answer phones: Screen and direct phone calls to appropriate managers, take messages, respond to general inquiries and provide appropriate information or refer to knowledgeable sources;
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Greet visitors: Direct to meetings and assist with information;
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Upkeep: Maintain reception area, workroom, conference room, kitchen (keep neat and free of clutter, stock chamber and member information supplies).
Meeting/Events Announcements:
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Fax / email: Maintain current fax and email lists. Crosscheck with membership database prior to sending each list. Contact appropriate staff for announcement information/agenda. Email meeting notices to appropriate group(s) no later than one week prior to meeting.
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Event Registrations: Daily take and update phone, fax, website and email registrations for events and meetings, including full contact information and credit card number as appropriate. Maintain CC Assist (database) lists on daily basis with copies of registration payments to Finance Folder. Develop name badges and attendee list for each event. Monitor registration lists and make follow-up calls as needed.
Mail/Database:
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Mail: Pick up, open and route mail. Maintain log of all incoming payments. Process outgoing mail and take to mail room. Responsible for collation and processing of major mailings.
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Database: Regularly update member and prospect records. Generate reports and lists as needed. Regularly update members; records and events calendar on website.
Board of Directors:
- Provide administrative support to Executive Director, Board of Directors, and Executive Committee including preparation of meeting packets and writing of monthly minutes.
Committee Organization/Administration/Other:
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Committees: Maintain and coordinate all meeting schedules and logistics, including maintaining committee lists, event faxes, and handle regular broadcast faxes, mailing labels and relocation packages.
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Administration: Provide general office support to Chamber staff, including word processing, clerical support and ensure that all filing systems are maintained daily and/or weekly. Prepare orientation, membership and relocation packets. Maintain the office supply par and list of office supply needs.
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Other: Other duties as assigned.
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| Skills: |
Excellent computer skills including Word and Excel required. HTML desirable. Demonstrated writing proficiency necessary. Excellent written and verbal communication skills, including telephone skills. Must be a self-starter, detail-oriented, work independently, meet deadlines, professional appearance and demeanor; ability to communicate well with Chamber leadership, members, and staff. |
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